One Platform. Seven Modules. Complete Fleet Control.
Our integrated maritime management suite covers every critical operational domain — eliminating data silos and giving you a single source of truth for your entire fleet.
Request a DemoWhy Choose the Kolbern Platform?
Built from the ground up for maritime operations — not adapted from generic ERP software.
Cloud-Native
Fully cloud-hosted with 99.9% uptime SLA and global CDN for fast access anywhere in the world.
Enterprise Security
ISO 27001 certified, SOC 2 Type II compliant, with end-to-end encryption and role-based access control.
Offline Capable
Vessels in remote areas can continue working offline. Data syncs automatically when connectivity is restored.
Unified Platform
All eight modules share a single database and UI — no duplicate data entry, no integration headaches.
Fast Implementation
Average go-live in 8–12 weeks with our proven implementation methodology and dedicated project team.
24/7 Support
Round-the-clock support from maritime domain experts who understand your operations, not just the software.
Planned Maintenance System
Keep every vessel running at peak performance
Our Planned Maintenance System (PMS) is the cornerstone of proactive fleet maintenance. Designed by maritime engineers and software architects, it gives you complete visibility and control over every maintenance task across your entire fleet — from routine inspections to major overhauls.
Key Benefits
- Automated maintenance scheduling based on running hours, calendar intervals, and condition triggers
- Work order management with real-time status tracking and crew assignment
- Spare parts inventory integration
- Regulatory compliance tracking for class surveys and flag state requirements
- Offline capability for vessels in remote areas with automatic sync on reconnection
- Mobile-ready interface
- Real-time walk-through guide
Feature Highlights
Create, assign, and track maintenance jobs with full audit trails
Comprehensive equipment database with manufacturer specs and history
Track class and statutory surveys with due-date alerts
Log and manage defects with root cause analysis workflows
Real-time maintenance KPIs including overdue jobs and completion rates
Automated reports for management, class societies, and port state control
Procurement Management
Streamline your maritime supply chain end-to-end
Maritime procurement is complex — multiple vessels, global suppliers, port-specific availability, and tight budget controls. Our Procurement Management module brings order to this complexity with a unified platform that connects your ships, shore office, and suppliers in a single workflow.
Key Benefits
- End-to-end requisition-to-payment workflow with full approval chains
- Budget management with vessel-level and fleet-level cost controls
- Integration with PMS for maintenance-driven procurement triggers
- IMPA and custom catalogue support for standardized ordering
- Full audit trail for compliance and cost accountability
- Auto Excel export/import of RFQs and quotes
- Procurement portals integration
- Real-time walk-through guide
Feature Highlights
Vessel crew submit requisitions that flow through configurable approval chains
Send RFQs to multiple vendors and compare quotes side-by-side
Generate and track POs with delivery confirmation and invoice matching
Approved vendor lists, performance ratings, and contract management
Real-time budget tracking with alerts before overspend occurs
Automatic stock updates when deliveries are received on board
Document Management
Store, control and distribute all SMS and other documents to ships and personnel from an easy-to-use interface
Store, control and distribute all SMS and other documents to ships and personnel from an easy-to-use interface. Our Document Management module ensures the right people always have access to the latest approved documents — whether on board or ashore — with full version control and read-receipt tracking.
Key Benefits
- Centralised repository for all SMS, procedures, manuals, and certificates
- Version control with full revision history and approval workflows
- Automatic distribution to vessels and personnel based on role and vessel type
- Read receipts to confirm crew have acknowledged critical documents
- Live alerts when new or revised documents are published
- Offline access for vessels with automatic sync when connectivity is restored
- Real-time walk-through guide
Feature Highlights
Manage Safety Management System documents with controlled revision workflows
Track acknowledgement of critical documents by crew and shore staff
Instant notifications when documents are published, revised, or require action
Full audit trail of document revisions with rollback capability
Automatically distribute documents to the right people based on rank and vessel
Monitor document compliance status across the fleet at a glance
Voyage Management
Enter daily voyage parameters and automatically generate required authority reports
Enter the daily voyage parameters, and the software will automatically generate the reports required by the relevant authorities. Our Voyage Management module eliminates manual report preparation, reduces errors, and ensures full compliance with international reporting obligations including CII and EU MRV.
Key Benefits
- Simple daily data entry for fuel, lubricants, freshwater, and operational parameters
- Automatic generation of noon reports covering all required data fields
- CII (Carbon Intensity Indicator) calculation and reporting in line with IMO requirements
- EU MRV (Monitoring, Reporting and Verification) compliance reporting
- Real-time voyage performance monitoring against planned benchmarks
- Historical voyage data archive for trend analysis and regulatory audits
- Real-time walk-through guide
Feature Highlights
Automatically generate noon reports covering fuel, lubricants, and freshwater logs
IMO Carbon Intensity Indicator calculation and submission-ready reports
Full EU Monitoring, Reporting and Verification compliance documentation
Detailed bunker consumption records by fuel type and machinery
Compare actual vs. planned performance for speed, consumption, and emissions
Tamper-evident voyage data archive for port state control and audits
HSQE Management
Protect your crew, vessels, and environment
Health, Safety, Quality & Environment management is non-negotiable in maritime operations. Our HSQE module provides a comprehensive framework for managing incidents, audits, and environmental compliance — helping you build a genuine safety culture across your fleet.
Key Benefits
- Incident and near-miss reporting with root cause analysis and corrective actions
- Internal and external audit management with finding tracking
- ISM Code compliance with SMS documentation management
- Environmental monitoring including MARPOL compliance
- Safety observation programs to proactively identify hazards before incidents occur
- Real-time walk-through guide
Feature Highlights
Multi-level incident classification with investigation workflows
Create non-conformities based on incidents, near-misses or even stand-alone ones
Schedule, conduct, and track internal and external audits
Positive safety observation programs with trend analysis
Crew Management
Manage your most valuable asset — your people
Your crew is your most critical operational asset. Our Crew Management module provides a comprehensive platform for managing every aspect of the crew lifecycle — from recruitment and onboarding, training — ensuring compliance with MLC 2006 and STCW at every step.
Key Benefits
- Complete crew profile management with certification and document tracking
- STCW certification expiry alerts with automatic renewal workflows
- MLC 2006 compliance monitoring including grievance management
- Portal for crew applicant
- Real-time walk-through guide
Feature Highlights
Comprehensive seafarer records with photos, documents, and history
Automatic schedule and MSM and other document check to plan relievers
STCW and flag state certificate management with expiry alerts
Rest Hours Management
Ensure crew welfare and regulatory compliance
Crew fatigue is one of the leading contributors to maritime accidents. Our Rest Hours Management module provides real-time monitoring of work and rest hours against MLC 2006 and STCW requirements, with automated alerts and comprehensive port state control reporting to keep your fleet compliant and your crew safe.
Key Benefits
- Work and rest hour recording with automatic violation detection
- MLC 2006 and STCW rest hour rule engine with configurable national variations
- Fatigue risk assessment tools with predictive violation alerts
- Integration with crew management
- Tamper-evident audit trails for port state control inspections
- Real-time walk-through guide
Feature Highlights
Simple daily entry interface for officers and ratings
Real-time alerts when rest hour limits are approached or breached
All Modules Work Together
Unlike bolt-on solutions, every Kolbern module shares the same data model. A maintenance job automatically triggers a procurement requisition. A voyage entry feeds directly into CII and MRV reports. Everything is connected.
Planned Maintenance System
Procurement Management
Document Management
Voyage Management
HSQE Management
Crew Management
Rest Hours Management
Ready to See the Platform in Action?
Schedule a personalized demo tailored to your fleet type and operational challenges.